MINUTES

REGULAR MEETING

OF THE

MARBLE ROCK CITY COUNCIL

MAY 4, 2009  7:00 P.M.

 

          The Regular Meeting of the Marble Rock City Council was called to order with Mayor Merfeld presiding with Councilpersons Engelhardt, Handley, Hutzell, Merfeld, Wells present.  Many interested citizens were present.  Mayor Merfeld led the Pledge of Allegiance.

 

          Moved Handley/seconded Engelhardt to depart from the regular agenda order to accommodate Mark Heard from Rockford Insurance Agency.  Roll: Ayes- All.  Carried.

 

          Mark Heard presented quotes for the employee group insurance plan and discussed with Council the different plans.  Council decided to study the proposals and put group insurance decision on the June meeting.

 

          Moved Engelhardt/seconded Hutzell to leave the dram shop insurance at the current coverage rate of $150,000.  Roll: Ayes- All.  Carried.

 

          Moved Handley/seconded Wells to return to the regular agenda order.  Roll: Ayes- All.  Carried.

 

          Mayor called the Public Hearing for Proposed Budget Amendment for Current Budget for F/Y Ending 06.30.09 to order at 7:18 p.m.  There were no written or oral comments from the citizens.  Moved Engelhardt/seconded Handley to adjourn the Public Hearing at 7:20 p.m.  Roll: Ayes- All.  Carried.

 

          Moved Handley/seconded Hutzell to depart from agenda order again to accommodate the guests.  Roll: Ayes- All.  Carried.

 

          Moved Engelhardt/seconded Wells to approve the liquor license renewal for Community Center.  Roll: Ayes- All.  Carried.

 

          Clerk announced that we had received the Community Disaster Grant and received the check for $2000.00 but it was not specified which application this was to be applied.  We had submitted two (2) requests for the grant, one for a trash pump and another for work at the powerhouse.  Moved Handley/seconded Hutzell to utilize the $2000.00 Community Disaster Grant as outlined on the grant application for the powerhouse.  Roll: Ayes- All.  Carried.

 

          Moved Hutzell/seconded Handley to return to the regular agenda order.  Roll: Ayes- All.  Carried.

 

          Moved Englehardt/seconded Handley to adopt Resolution 2009-07 Amending the Current Budget for the Fiscal Year Ending June 30, 2009.  Roll Call Vote: Ayes- Engelhardt, Handley, Hutzell, Merfeld, Wells.  Nays- None.  Carried.

 

          Moved Handley/seconded Engelhardt to adopt Resolution 2009-08 To Authorize Amendment of Detail by Fund Type and Activity in Current Year Budget Ending June 30, 2009.  Roll Call Vote:  Ayes- Engelhardt, Handley, Hutzell, Merfeld, Wells.  Nays- None.  Carried.

 

          Moved Engelhardt/seconded Merfeld to approve the agenda as amended with the addition of New Business H. Street Closing at Whitetails.   Roll: Ayes- All.  Carried.

 

          Moved Handley/seconded Engelhardt to allow Whitetails to close Main Street from Bradford to Maple on May 30th from 4 to 8 p.m. for diabetes fundraiser.  Roll: Ayes- All.  Carried.

 

          Moved Engelhardt/seconded Merfeld to accept the minutes of the April 6, 2009 Regular Meeting as written.  Roll: Ayes- All.  Carried.

 

          Moved Engelhardt/seconded Hutzell to approve the monthly reports as amended.  Roll: Ayes- All.  Carried.

 

          Clerk Treasurers Report showed a balance of $500,640.62 with $374,592.58 of this invested.  These totals consist of the following: city= 100173.52 checking /197645.40 invested/ 297818.92 total.  Library= 24293.47 checking/ 156276.61 invested / 180570.08 total.  Comm. Center- 1318.14 checking/ 18875.96 invested /20194.10 total. Park Bd.= 262.91 checking/ 510.01 invested/ 1284.60 endowment fund/ 2057.52 total.

 

          Income for the month of April totaled $74,380.05 which includes: gen. current tax 11479.32/ins. current tax 2577.35/grain handled tax 97.26/homestead tax replacement 1662.12/ag land tax 121.56/LOST 2049.90/State of Iowa, FEMA assistance-powerhouse 4429.23/Conert, Comm. Center, school utilities 2072.07 /garbage bags sold 345.75/garbage-recycle collection 757.56/spring clean-up charge 60.50/road use allocation 1421.10/Floyd County, road transfer payment 801.98/TIF Amend current tax 2028.19/TIF original tax 7394.36/TIF amend homestead replacement 301.28/Sewer Fund , internal loan 10000.00/sales-option tax collected 182.34/Justin Muto, water deposit 100.00/meter rent fees collected 67.50/t & A current tax 6292.01/t& a grain handled tax 43.54/t&a homestead tax replacement 744.00/metered water sold 2158.63/penalties collected 92.01/postage charge collected 6.72/shut off card fee collected 25.00/M.R. Library, county allocation 2873.75, Special Memorial 200.00/Comm. Center, fund raising, tax, memberships, rent 4055.55/sewer revenue collected 2482.18/State of Iowa, FEMA assistance-lagoon 5757.29/Justin Muto, sewer deposit 100.00/transfers 1600.00.

 

          Moved Engelhardt/seconded Hutzell to approve the claims as amended.  Roll: Ayes- All.  Carried.    Total of all claims were $37,889.34.

 

Salaries                                                                                                 3399.16

First Security Bank                  fed w-h/fica/medicare                                   843.24

IPERS                                    ipers                                                           443.96

Jendro Sanitation                    garbage/recycle collection                             839.56

Stop-N-Shop                          gas/diesel/chain oil/cleaner/tape                    430.40

Lander’s Hardware                  rake/spade/door opener wiring                        82.80

NAPA Auto Parts                    truck wheel studs/nuts                                    30.27

Staudt Insurance                    city insurance policies                               10004.00

Walk & Murphy                       attorney fees for last meeting/call                  450.83

Treasurer-State of Iowa           sales/option tax                                           179.00

L G I                                     monthly water test                                         21.00

Postmaster                             stamps                                                       126.00

Hawkins, Inc.                         cyl. rental – 2 months                                    10.00

Iowa Rural Water                    water/sewer school CEU’s                               20.00

Staples Credit Plan                  paper/supplies/printer toner                          254.05

IA Dept. Natural Resources      operator certificate renewal                             60.00

USA BlueBook                        gas detector                                              1127.81

Farm Plan                              chainsaw chain/hasp/screws                            28.34

Menards – Mason City             lagoon posts                                               142.50

United Rentals                        chipper repair parts                                      238.58

Farmers Cooperative               grass seed/2-4D/round-up                            147.60

Allied Manatts Group               road rock                                                    189.93

Maxson-Frudden Lumber         screws/plywood for culvert                             54.81

Iowa Office Supply                 water bill envelopes                                       87.53

TrueNorth Company               employee insurance                                         4.80

Omnitel Communications        telephone service                                           69.14

Alliant Energy                        utilities                                                     1021.96

Black Hills Energy                   utilities                                                     1091.16

United Healthcare                   group insurance                                         1409.95

Havranek Supply                    2009 Dixon ZTR mower/rebate for 2007      1150.00

Maxson-Frudden Lumber         overhead garage door                                2330.96

TIF Proceeds of Debt              internal loan                                            10000.00

Transfers                                                                                              1600.00

 

          Mayor Merfeld stated that we had received a generator from EPJ and that so far a total of $121,790 had been spent at the lagoon by EPJ.

 

          Moved Englhardt/seconded Hutzell to do first application of dust control on West Street the week before Memorial Day.  Roll: Ayes- All.  Carried.

 

          Guidelines for window displays were discussed.  It was decided that Councilman Engelhardt and City Clerk will come up with the guidelines for displaying something in the City Hall window.

 

          Moved Wells/seconded Hutzell for City to use QuickBooks accounting software and have Eddie May set the system up for the city.  Roll: Ayes- All.  Carried.

 

          Moved Handley/seconded Hutzell to go forward with ordinance for auxiliary meters at next meeting and in the meantime to let Ross Enabnit get meter from the town.  Roll: Ayes- All.  Carried.

 

          Moved Handley/seconded Engelhardt to amend the ordinance that sets water and sewer charges by increasing meter rent to $1.00 and changing certain verbiage at the next meeting.  Roll: Ayes- All.  Carried.

 

          Council discussed different work orders and purchase orders.  Moved Engelhardt/seconded Handley to allow Paul to purchase whatever is needed for repair at park bathroom and paint to do floors and walls (PO #1337).  Roll: Ayes- All.  Carried.

 

          Moved Merfeld/seconded Engelhardt to approve the repair of the roof at City Shed (PO #1340).  Roll: Ayes- All.  Carried.

 

          Moved Merfeld/seconded Engelhardt to purchase $140.00 of cold patch for road repairs (PO # 1339).  Roll: Ayes- All.  Carried.

 

          Moved Handley/seconded Hutzell to approve purchasing cold mix for library drive.  Roll: Ayes- All.  Carried.

 

          Moved Merfeld/seconded Handley to approve the purchase of two (2) “Blind Driveway” signs.  Roll: Ayes- All.  Carried.

 

          Alliant Energy rate increase was discussed.  Moved Engelhardt/seconded Hutzell to have Clerk write a letter stating the City of Marble Rock opposition to the Alliant Energy rate increase.  Roll: Ayes- All.  Carried.

 

          Other items discussed were attorney billing, street repair, street signs, date and time stamping mail, nuisances, water hydrants, lagoon and EPJ work, and sheep/goats at lagoon.

 

          Moved Hutzell/seconded Engelhardt to adjourn the meeting at 9:25 p.m.  Roll: Ayes- All.  Carried.

 

 

                                            Doug Merfeld                                                                                 Doug Merfeld, Mayor

ATTEST:

Sandra Winters                      

Sandra Winters, City Clerk