MINUTES

REGULAR MEETING

OF THE

MARBLE ROCK CITY COUNCIL

MONDAY, OCTOBER, 1 2012 7:00 P.M.

 

          The Regular Meeting of the Marble Rock City Council was called to order with Mayor Engelhardt presiding with Councilpersons Hubbard, Marzen, Parcher, Schmidt, Wells present. Various interested citizens were present.  Mayor Engelhardt led the Pledge of Allegiance.

 

Moved Marzen/seconded Schmidt to approve the agenda. Roll: Ayes- All. Carried.

 

Mayor called to order the Public Hearing on The Purposed Plans, Specifications, and Proposed Form of Contract for Construction of the New Public Water Supply Well Project. He called for any comment of discussion. There being none, he called for a motion to adjourn. Moved Wells/seconded Hubbard to close public hearing. Roll: Ayes- All. Carried.

 

Moved Wells/seconded Hubbard to a Resolution Adopting Plans, Specifications, Forms of Contract and Estimate of Cost. Roll: Ayes- Hubbard, Marzen, Parcher, Schmidt, Wells. Carried.

 

Mayor called to order the Public Hearing on Proposed Adoption of an Ordinance Granting To Interstate Power and Light Company (Alliant Energy) a 25 Year Non Exclusive Electric Franchise. He called for any comment or discussion. There being none, he called for a motion to adjourn. Moved wells/seconded Schmidt to close public hearing. Roll: Ayes- All. Carried.

 

Moved Marzen/Seconded Hubbard to pass first reading of Alliant Energy Franchise Reading and to waive the second and third readings. Roll: Hubbard, Marzen, Parcher, Schmidt, Wells. Carried.

 

Mayor called to order the Public Hearing on Development Agreement with Viafield Cooperative. He called for any comment or discussion. There being none, he called for a motion to adjourn. Moved Parcher/seconded Wells to close public hearing. Roll: Ayes- All. Carried.

 

Moved Hubbard/seconded Marzen to a Resolution Approving Development Agreement with Viafield Cooperative, Authorizing Annual Appropriation Tax Increment Payments and Pledging Certain Tax Increment Revenues to the Payment of the Agreement. Roll: Hubbard, Marzen, Parcher, Schmidt, Wells. Carried.

 

Mayor called to order the Public Hearing on General Obligation Water Improvement Loan and Disbursement Agreement. He called for any comment or discussion. There being none, he called for a motion to adjourn. Moved Wells/seconded Parcher to close public hearing. Roll: Ayes- All. Carried

 

Moved Wells/seconded Hubbard to a Resolution Taking Additional Action on a General Obligation Water Improvement Loan and Disbursement Agreement. Roll: Hubbard, Marzen, Parcher, Schmidt, Wells. Carried.

 

Mayor called to order the Public Hearing on Purposed Community Development Block Grant Application for Municipal Water System Improvement Project. He called for any comment or discussion.

The public hearing on the proposal to submit a CDBG application to IDED was opened at 7:10 PM.  Chris Diggins, NIACOG staff presented the following:

 

The need for the activity has been identified by the IDNR, City Council, residents and businesses.  

 

The proposed activities will be funded with a combination of CDBG funds and State Revolving Loan Funds from the Iowa Department of Natural Resources. 

 

The application has a due date of 4:30 pm November 14, 2012.

 

The City of Marble Rock is requesting $300,000 in CDBG funds.

 

71.66% low- and moderate-income persons, according to an income survey completed in July and August of 2011, will benefit from the project.  Therefore 71.66% or $214,980 of federal funds will benefit LMI persons.

 

The proposed activities will be conducted throughout the community.  The main replacements will mainly be in the southern and eastern portion of the community, while valve and hydrants will be in the western portion of the community. 

 

There will be no displacement of persons or businesses as a result of funded activities.

 

Not applicable. (Plans to assist persons actually displaced)

 

The project includes installation of approximately 4,500 lineal feet of 6” water main, hydrants, valves, restoration, engineering, legal and administrative. 

 

Following review of the proposed application, Diggins presented the Community Development and Housing Needs Assessment that was completed in October 2011.  The council approved the CDHNA as presented:  The following is the 2012 reaffirmed 2011 CDHNA:

Community Development and Housing Needs Assessment

 

Community Name:          Marble Rock, Iowa   

 

Community Development and Housing Needs of LMI Persons

 

          1.       Municipal water system improvements.

 

          2.       Provide assistance to low income families and elderly persons in owning and maintaining or renting safe, decent, affordable housing.

 

          3.       Expand development opportunities for affordable homes in the $100,000-$110,000 range.

 

          4.       Infrastructure improvements.

 

Other Community Development and Housing Needs

 

          1.       Revitalize the downtown business district.

 

          2.       Attract new businesses in the retail sector.

 

3.       Make infrastructure improvements to attract new housing.

 

 

Planned or Potential Activities to Address Housing and Community Needs

 

          1.       Apply to IDED for water system improvements.

 

          2.       Continue to utilize financial assistance sources such as: tax increment financing and tax abatement as additional incentives for homeowners who wish to make property improvements and assisting new or expanding businesses.

 

          3.       Develop low income housing to meet the needs of the community and create additional jobs in the community to maintain or increase income levels.

 

          4.       Continue the efforts of local merchants to keep downtown storefronts filled.  Maintain aesthetic and structural integrity of the area.

 

          5.       Work with the area economic development group.

 

Date and location assessment was prepared:      October 1, 2012,                  7:10 PM 

                      Marble Rock  City Hall                                                      

 

Number of local residents participating: Mayor, Clerk, 5 City Council, 1 NIACOG Staff,       1 Yaggy Colby Engineer, 4 Public                      

 

A motion was made by Hubbard to close the hearing, seconded by Schmidt. All present voted aye and the hearing was closed.  A motion was made by Hubbard to authorize the Mayor to sign the application documents as required and direct NIACOG staff to submit the application.  The motion was seconded by Marzen. All present voted aye and the motion passed unanimously.

 

Mayor called for any more comments or discussions. There being none, he called to adjourn. Moved Hubbard/seconded Schmidt to close public hearing. Roll: Ayes- All. Carried.

 

Moved Marzen/seconded Hubbard to depart from agenda and accomidate quests. Roll: Ayes- All. Carried

 

Rustin Lingbeek from Yaggy Colby spoke on bids for the wells project and Sawver Well Company Inc. was chosen for the project. He also informed the council that it would be in the city’s best interest to get the city resurveyed.

 

Moved Hubbard/seconded Wells to a Resolution Making Award of Construction Contract to Sawver Well Company Inc. Roll: Hubbard, Marzen, Parcher, Schmidt, Wells. Carried.

 

Moved Hubbard/seconded Schmidt to Pass the Proposal for Professional Engineering Services – Amendment 1 water System Improvement Project. Roll: Ayes- All. Carried.

 

Moved Marzen/seconeded Schmidt to Adjust Doug Merfield’s water bill.  Roll: Ayes- All. Carried

 

Moved Wells/seconded Marzen to Adjust Paul Brunner’s water bill. Roll: Ayes- All. Carried.

 

Moved Wells/Seconded Marzen to return back to the agenda. Roll: Ayes- All. Carried.

 

Moved Marzen/seconded Schmidt to Approve minutes of September 4th, 2012 as amended by changing Roll: Ayes- Wells, Parcher. Absent- Schmidt, Marzen, Hubbard changed to Roll: Ayes- Wells, Parcher, Marzen. Absent- Hubbard. Abstained- Schmidt.  In paragraph 8 page 1 and in paragraph 7 page 3 Roll: Ayes- All. Absent. Changed to Roll: Ayes- All. Also to change $650.00 to $650,000 in paragraph 3 page 2. Roll: Ayes- All. Carried.

 

Moved Wells/seconded Hubbard to approval of reports. Roll: Ayes- All. Carried.

 

Income for the month of September totaled $28,458.36 which includes:  General Fund $-9005.81, Library Fund $-2453.23, Park Board Fund $0.32, Employee Benefits Fund $1,144.77, Road Revenue Fund $17,941.27, TIF Fund $1,424.83, Landfill-Garbage/Recycling Fund $1,717.84, Sewer Revenue Fund $2,991.32 Water Revenue Fund $14,697.05 Proprietary Fund $0.00.

 

          Moved Wells /seconded Hubbard to approve the claims as amended.  Roll: Ayes- All.  Carried.  Total of all city claims were $21,442.89.

Salaries                                                                                                 3451.62         

Alliant Energy                   electricity                                                          897.40

Black Hills Energy              natural gas                                                        121.97

First Security Bank             sewer loan payment                                          1153.27    

United Healthcare              group health insurance                                     2178.54

Charles City Press              publish minutes, ordinance, notice                       341.44

Stop-N-Shop                   gas for pickup, mower, chipper, trimmer                          24.86

Iowa One Call                  locates                                                               19.80

IRS                                  form 941                                                         936.05

IPERS                              ipers                                                                 720.87

Postmaster                       2 rolls stamps                                                    90.00

Jendro Sanitation Bag Acct. garbage/recycle                                              1459.56

Marble Rock Reserves        transfer                                                          2100.00

IA Dept. of Revenue                   Sales tax payment                                             335.35

AgSource                         public water and route charge                              22.00

Menards                           hand float, bull float, iron hold max bags                        74.92

John Marzen                     Concrete – Sidewalk program                             500.00

Steve King                        Concrete – Sidewalk program                             329.88

Omnitel Communications   telephone service                                               106.47

Gary Schmidt                             Concrete – Sidewalk program                             500.00

Iowa Work Force Dev.       unemployment                                                    88.91

Staples                            office supplies                                                    19.69

North Iowa Diesel             truck repair                                                     1805.82

Neil Wedeking Electric       Repair Street lights                                           165.57

Brown Supply Co.             Invoice #’s 36390 and 36490                            787.35

Allied Manatts Group         cement and road stone                                      303.13

Hawkins, Inc.                             Invoice #’s 3357501 RI and 3368941 RI                        10.00

Calhoun-Burns Assoc.       Inv. #2008161.00-34 serv. from 6/12-8/12        671.00

J.R. Ackley                       NIACOG meal                                                   21.64

Fullerton Excavating          powerhouse rip rap                                        1545.80

John Deere Financial         batteries for dump truck                                     59.98

Ken Parcher                      Labor; to trim and remove trees                        600.00

 

         

 

 

MAYOR REPORT: 1) Mayor informed everyone that he had gone to a E911 meeting and within three to five years there is talk of new upgrades and systems. The cost would be covered by tax payers.

2) Informed everyone that the sidewalk process started today and that Paul had removed shut offs that were not necessary and repaired the ones that needed repaired.

3) Informed everyone that the Scout Camp has been getting some donations and has exceeded their $100,000 goal. 

 

Moved Marzen/seconded Wells to have Ken Parcher remove Bob Kieper’s tree and to table the estimate on the park trees. Roll: Ayes- All. Carried.

 

Moved Hubbard/seconded Parcher to approve the renewal of the Stop-n-Shops Liquor License. Roll: Ayes- All. Carried.

 

Moved Wells/seconded Hubbard to table a Resolution Granting Preliminary Approval for Tax Exemption Allowed Under the Marble Rock Urban Revitalization Plans- Gordon Rohwedder for next month’s meeting. Roll: Ayes- All. Carried.

 

Moved Hubbard/seconded Wells to renew a City’s CD for 12-23 months. Roll: Ayes- All. Carried.

 

          Moved Marzen/seconded Hubbard to adjourn meeting at 8:46 p.m. Roll: Ayes- All. Carried.

 

 

                  

 

                                                                                                ________

                                                                   Jerry Engelhardt, Mayor

 

ATTEST:

 

                             _______

Brittney Katcher, City Clerk