MINUTES

REGULAR MEETING

OF THE

MARBLE ROCK CITY COUNCIL

MONDAY OCTOBER 3, 2011  7:00 P.M.

 

          The Regular Meeting of the Marble Rock City Council was called to order with Mayor Merfeld presiding with Councilpersons Engelhardt, Hubbard, Parcher, Wells present.  Councilman Schmidt was absent.  Interested citizens were present.  Mayor Merfeld led the Pledge of Allegiance.

 

          Moved Hubbard/seconded Parcher to depart from the agenda order to accommodate the guests.  Roll: Ayes- All.  Absent- Schmidt.  Carried.

 

          Glenn Swinton approached the Council about putting “NO PARKING” signs on the south side of Bradford Street just during harvest.  Moved Parcher/seconded Hubbard to put temporary “No Parking” signs on south side of Bradford from Railroad Street to John Marzen driveway until December 1st.  Roll: Ayes- All.  Absent- Schmidt.  Carried.

 

          Waste Management was present to give a presentation to the Council regarding garbage service in Marble Rock.  They gave prices for once monthly recycling and every other week garbage pickup.  Council told them to present prices for pickup as we have it currently.  They will prepare something for next meeting.

 

          Rustin Lingbeek presented a draft of the Water System Improvements Engineering Report for the water system grant project.  The project is in two (2) phases.  The projected cost of Phase 1 is $506,500 and Phase 2 is $443,000.   Moved Hubbard/seconded Engelhardt to approve the engineering report draft as the final report.  Roll: Ayes- All.  Absent- Schmidt.  Carried.

 

          Alan Powell from Jendro Sanitation was present to request an extension of the current Residential Solid Waste and Recyclable Collection Agreement.  He ask that the agreement be extended to September 30, 2017 and amend the current definition of recyclable items to delete brown and green glass.  The base rate and the price of bags would stay the same.  Council discussed the request and found the price was less than what Waste Management had offered and with more service.  Moved Engelhardt/seconded Wells to adopt Resolution 2011-13 Approving Amendment to Extend Original Contract for Residential Solid Waste and Recyclable Collection.  Roll Call Vote: Ayes- Engelhardt, Hubbard, Parcher, Wells.  Absent- Schmidt.  Carried.  Mayor will contact Waste Management and inform them of Councils choice.

 

The public hearing on the proposal to submit a CDBG application to IDED was opened at 7:30 PM.  Chris Diggins, NIACOG staff presented the following:

 

The need for the activity has been identified by the IDNR, City Council, residents and businesses.  

 

The proposed activities will be funded with a combination of CDBG funds and most likely a State Revolving Loan Funds from the Iowa Department of Natural Resources. 

 

The application has a due date of 4:30 pm November 2, 2011.

 

The City of Marble Rock is requesting $300,000 in CDBG funds.

 

71.66% low- and moderate-income persons, according to an income survey completed in July and August of 2011, will benefit from the project.  Therefore 71.66% or $214,980 of federal funds will benefit LMI persons.

 

The proposed activities will be conducted throughout the community with the proposed new well located in the northwest portion of the community.  The main replacements will mainly be in the southern portion of the community. 

 

There will be no displacement of persons or businesses as a result of funded activities.

 

Not applicable. (Plans to assist persons actually displaced)

 

The project includes drilling a new well, installation of approximately 2,300 lineal feet of 6” water main, hydrants, valves, restoration, engineering, legal and administrative.

 

          Following review of the proposed application, Diggins conducted a Community Development and Housing Needs Assessment with those persons in attendance at the public hearing.  The following is the result of the CDHNA:

 

Community Development and Housing Needs Assessment

 

Community Name:          Marble Rock, Iowa                                                           

 

Community Development and Housing Needs of LMI Persons

 

            1.         Municipal water system improvements.

 

            2.         Provide assistance to low income families and elderly persons in owning and maintaining or renting safe, decent, affordable housing.

 

            3.         Expand development opportunities for affordable homes in the $100,000-$110,000 range.

 

            4.         Infrastructure improvements.

 

Other Community Development and Housing Needs

 

            1.         Revitalize the downtown business district.

 

            2.         Attract new businesses in the retail sector.

 

3.                  Make infrastructure improvements to attract new housing.

 

 

Planned or Potential Activities to Address Housing and Community Needs

 

            1.         Apply to IDED for water system improvements.

 

            2.         Continue to utilize financial assistance sources such as: tax increment financing and tax abatement as additional incentives for homeowners who wish to make property improvements and assisting new or expanding businesses.

 

            3.         Develop low income housing to meet the needs of the community and create additional jobs in the community to maintain or increase income levels.

 

            4.         Continue the efforts of local merchants to keep downtown storefronts filled.  Maintain aesthetic and structural integrity of the area.

 

            5.         Work with the area economic development group.

 

 

Date and location assessment was prepared:      October 3, 2011,                  7:30 PM

                      Marble Rock  City Hall                                                                                                                              

 

Number of local residents participating: Mayor, Clerk, City Council, 5 Public, 1 Yaggy Colby staff, 1 NIACOG staff.                                                                                                                                          

 

          Council discussed the CDHNA.  Moved Engelhardt/seconded Parcher to approve submitting Community Development Block Grant Application Documents for water system improvements and Authorizing Mayor to Sign Application Documents.  Roll: All.  Absent- Schmidt.  Carried.

 

          City Code update was discussed.  Council talked about ownership of water lines and decided that the city will be responsible from the main to the shut off and the property owner is responsible from the house to the shut off, including the shut off.  This will go into effect with the passage of the new code.

 

          Moved Engelhardt/seconded Hubbard to return to the regular agenda order.  Roll: Ayes- All.  Absent- Schmidt.  Carried.

 

          Moved Engelhardt/seconded Wells to approve the agenda as presented.  Roll: Ayes- All.  Absent- Schmidt.  Carried.

 

          Moved Engelhardt/seconded Parcher to accept the minutes of the  

September 7, 2011 Regular Meeting as submitted.  Roll: Ayes- All.  Absent- Schmidt.  Carried.

 

          Moved Engelhardt/seconded Parcher to approve the monthly reports as amended.  Roll: Ayes- All.  Absent- Schmidt.  Carried.

 

          Income for the month of September totaled $19,421.70 which includes:  General Fund $5997.62, Library Fund $76.44, Comm. Center Fund $49.45, Employee Benefits $1439.21, Road Revenue Fund $3130.77, TIF Fund $29.23, Landfill-Garbage/Recycling Fund $783.81, Sewer Revenue Fund $2758.99, Water Revenue Fund $4934.73, Proprietary $221.45.

 

          Moved Parcher/seconded Engelhardt to approve the claims as presented.  Roll: Ayes- All.  Absent- Schmidt.  Carried.  Total of all city claims were $25,522.86.

 

Salaries                                                                                               3413.27

TrueNorth                              life insurance                                                4.80

Omnitel Communications        telephone service                                         70.49

Alliant Energy                        electricity                                                1106.51

Black Hills Energy                   natural gas                                                125.51

First Security Bank                  sewer loan payment                                 1153.27

United Healthcare                   group insurance                                       1261.38

Stop-N-Shop                          gas/cleaning supplies/paper towels               279.03

Iowa Prison Industries            street sign markers/posts                          1550.15

Staples Credit Plan                  toner/paper                                                244.96

Charles City Press                   publish minutes/public hearing/year-end       186.03

Cedar Valley Print & Supply     door tags                                                   130.35

Iowa Office Supply                 water bill envelops                                      176.00

Marble Rock Reserves              transfer                                                     1600.00

Jendro Sanitation                    garbage/recycle collection                            839.56

First Security Bank                  Form 941                                                   923.64

IPERS                                    ipers                                                          688.54

Iowa Dept. of Revenue            state w/h                                                   431.00

Iowa Workforce Development  unemployment                                             15.24

Dept. of Natural Resources      annual water use permit                                95.00

Calhoun-Burns Associates        bridge project                                          8303.86

Donald Hutzel                        water/sewer deposit returns                          42.17

Postmaster                             2 rolls stamps                                              88.00

Paul Guthart                           water/sewer deposit returns                          11.13

Alliant Energy                        30’ meter pole at tennis courts                     671.00

Yaggy Colby                          CDBG water system project                       1501.00

Doug Merfeld                         meeting registration/mileage                        289.96

Iowa Dept. of Revenue            sales tax                                                    321.00

 

MAYOR’S REPORT:

 

1.     Mayor told Council about a meeting he attended in North Dakota about generating electricity with coal.  He said he learned a lot from the meeting and said the information was very important.

 

          Moved Wells/seconded Parcher to appoint Troy Duryee to the Park Board for another term of office.  Roll: Ayes – All.  Absent- Schmidt.  Carried.

 

          Moved Wells/seconded Hubbard to approve the Mayor’s appointment of Todd Schriever to the Community Center Board for another term of office.  Roll: Ayes- All.  Absent- Schmidt.  Carried.

 

          Money was borrowed from three accounts to pay for the painting of the water tower and the Council wants those accounts paid back.  Moved Wells/seconded Hubbard to reimburse the Water Reserve Fund at $500.00 a month to start with.  Roll: Ayes- All.  Absent- Schmidt.  Carried.

 

          Moved Engelhardt/seconded Hubbard to approve the Stop-N-Shop Beer Permit Renewal Application.  Roll: Ayes- All.  Absent- Schmidt.  Carried.

 

          Erecting a fence around the pumphouse and the water tower was discussed and Council wants Paul to get some prices on chain link fencing.

 

          Moved Engelhardt/seconded Hubbard to adopt Resolution 2011-14 Adopting the Official Year-End Financial Report for Year Ending June 30, 2011.  Roll Call Vote: Ayes- Engelhardt, Hubbard, Parcher, Wells.  Absent- Schmidt.  Carried.

 

          Mayor opened the Public Hearing Concerning Proposal of Marble Rock IA to Lease Real Estate at 9:10 p.m.   Council discussed the different things about the lease.  Mayor closed Public Hearing at 9:15 p.m. 

 

          Moved Engelhardt/seconded Parcher to adopt Resolution 2011-15 Approving Lease of Portion of Blank Street.  Roll Call Vote: Ayes- Engelhardt, Hubbard, Parcher, Wells.  Absent- Schmidt.  Carried.  The lease is for 10 years with the rent being $50.00 a year.

 

          Mayor and Council decided to not donate to the Homecoming Committee.

 

          Other items discussed were LED street lighting, tree in park, Alliant franchise, TIF district, and getting copier-scanner all in one.

 

          Moved Hubbard/seconded Wells to adjourn the meeting at 9:31 p.m.  Roll: Ayes- All.  Absent- Schmidt.  Carried.

 

 

 

 

                                            /s/ Doug Merfeld                                              

                                            Doug Merfeld, Mayor

ATTEST:

 

/s/ Sandra Winters                 

Sandra Winters, City Clerk